Guidelines for SCF Facilities Usage That are not part of SCF Ministries

Sunriver Christian Fellowship has an active ministry to children, youth, adults, and seniors. Its primary purpose is to carry on the ministry of the local church. Its programs and people are the top priority when it comes to building use. However, Sunriver Christian Fellowship still wishes to expand its outreach into the community by offering the use of its facilities.

Building use activities fall under the jurisdiction of the Managing Board. The Office Manager manages building use. No commitment for building use is finalized until the Facility Use Agreement has been completed, signed, and executed by the Office Manager.

Sunriver Christian Fellowship has a number of long-standing relationships with several community organizations. Availability for usage is limited but can be considered. Local organizations and individuals can use our facilities for one-time or short-term usage. When possible, we attempt to make our facility available for such groups. Our first priority is to the programs and membership needs of the church. Priority is then given to nonprofit groups that are supported by the church, and finally to other nonprofit organizations.

Approval of the use of the grounds and facilities does not constitute or imply endorsement of a group, their mission, or their positions. Groups approved to use our facilities must not advertise the event in such a way as to imply endorsement by SCF. No activities or advocacy may take place within our buildings or grounds that conflict with the bylaws and the practices of SCF and its founding denominations.

Included in this guide are the following:

Click Here To Download PDF Version of Agreement

Steps to Facility Use Scheduling

  • Fill out a Facility Use Agreement online. One is included in this guide.
  • Attach any additional information you feel might be useful in helping us determine if we can accommodate your group.
  • The Facility Use Agreement will be forwarded to the Church Administrator who will evaluate your request and notify you if it is approved or not approved.
  • Complete the Release and Indemnity Agreement and Proof of Liability Insurance form at least 14 days prior to your event.

Fees for Facility Usage

Please note the fee schedule below. Also, be sure to review the Impact Fee schedule following the basic fee table. 

  • Type A: Receptions and Special Events for non 501 (c)(3) entities.
  • Type B: Educational and other activities that are considered an extension of our ministries.
  • Type C: Civic and service activities, including musical groups, service clubs, fraternal organizations, etc.

Fees are based on one segment of time (Morning, Afternoon, and Evening).

Impact fees are charged at the discretion of the Office Manager taking into account factors such as setup requirements, number of participants, use of any special equipment, food and drink, etc. Based on these factors, impact fees may be in excess of these guideline amounts.

SCF PASTORS and STAFF SERVICES DONATIONS

Sunday Worship Services

  • SCF Pastoral Staff – compensated through their normal salary.
  • SCF Member Retired Pastors – compensated at the current rate of $150 per worship service.
  • Guest Celebrants and/or Preachers – compensation varies according to the arrangements made with each guest celebrant or preacher.

Weddings & Funerals/Memorial Services – Non-SCF Member Fees(Type A Usage):

  • Facility Fees and Scheduling – see “SCF Facility Usage Policy” for rental arrangements and fees. 
  • SCF Pastoral Staff: (the following fees are applicable to services either at SCF or off-site; the participating pastor is free to adjust or waive any of the fees if they wish.)
  • Weddings:
    • Premarital counseling & materials, ceremony rehearsal, and ceremony $500
    • Wedding rehearsal & ceremony or only the wedding ceremony $300
  •  Funerals/Memorial Services: (either at SCF or Off-site)
    • Graveside or Disposition of Ashes $100
    • Funeral or Memorial Service $200
  • Keyboardist: (Weddings or Funerals/Memorial Services)
    • SCF Keyboardist(s): Fee set by each keyboardist and to be paid directly to them.
  • Office Manager/Building Monitor: 
    • Outside usage may require that someone from SCF be on duty to facilitate the usage which will be determined by the Office Manager.
    • $50 per hour
    • $100 minimum.(Paid directly to OM or Monitor.)
  • SCF Sound System Tech:
    • $50 per hour
    • $100 minimum.(Paid directly to Tech.)
  • Video Tech Recording and Live Stream*:
    • $50 per hour
    • $100 minimum.(Paid directly to Tech.)

*Live Streaming is done via the SCF YouTube account and is subject to all rules and regulations of YouTube. Video and Music presentations as a part of the service are subject to all copyright and royalty laws. The Live Stream or recording for viewing on YouTube may be altered without notice. No guarantee is made that the live stream or recording will be complete in any way. Electronic files of the service may be available for distribution by making arrangements ahead of time.

Rules and Regulations of the Managing Board

An SCF Liaison is required for all usage. Inquire if you do not have someone in mind and SCF will make an attempt to provide one.

Regarding Breakage / See Release and Indemnity Form

All persons and/or groups using our facilities are expected to exercise reasonable care and judgment in such use in order to prevent defacement, damage, or breakage. The persons signing the application for use shall be responsible for paying costs incurred by the church in cleaning, repairing, or replacing any part of the building or its furnishings and equipment which in the judgment of the church administrator has been subjected to more than normal wear and tear by the persons or group involved.

Room Setups

All rooms have been designated with a standard room setup. Tables must be set up by SCF personnel only. The Church Administrator will provide each group with a diagram of this standard for the room they are interested in using. Any setup changes requested by the group are subject to approval by the Church Administrator and are considered in the calculation of Impact Fees noted above.

Keyboard  and Piano Use

Permission to use the keyboard or piano must be granted by the Church Administrator. Donation for usage $50 goes to Sunriver Music Festival (SRMF).   Piano to remain in current location on the platform (special needs will be considered) If tuning is requested, use an SCF or SRMF designated tuner at the renter’s expense. If professional movers are required, the requesting group must pay for the moving and for tuning the piano after moving. The mover must be designated by SRMF.

Sanctuary Sound and Video System

The media systems are available upon request. The systems may be operated by the Church Sound/Video Technicians (at a cost of $50.00 per hour. $100 minimum per tech.), or by technicians pre-approved by the Church Administrator. Group-provided sound, recording, or video equipment may not be attached to this sound system through cables or connectors without prior approval.

Non-Smoking Policy

No Smoking is allowed in the building or on the grounds per SROA rules. Violation of this rule is sufficient grounds for a staff member to withdraw immediately any group’s use of the facilities and/or to deny use in the future.

Alcohol Policy

The serving, consumption, or use of alcoholic beverages shall not be permitted. This includes the outdoor areas and parking lots.

Games of Chance 

Games of chance may be permitted, upon request, following State of Oregon laws.

Supervision of Children and Youth

This church has adopted the policy of Safe Sanctuaries for children and youth. Organization requesting use of the building where childcare will be provided must provide evidence that at least one adult has a current First Aid and CPR certificate.  Childcare, if needed, will be provided by the organization requesting use of the building. All users of the facility are expected to follow the guidelines of this policy including the following:

  • No fewer than two adults must be present at all times during any program or event involving children.
  • These adults must be 18 or older and must be at least 5 years older than the children with whom they are working.
  • At least one of the adults present must be currently certified in First Aid and CPR.
  • The adults involved with the children must receive annual training related to child abuse prevention. Adults must agree to a background check.

Any questions regarding this policy should be directed to the Church Administrator.

Childcare Usage

Childcare usage is available by arrangement prior to the event by contacting the Church Administrator. Our safety standards require that two care providers must be present to operate the facility. At least one of these must be a qualified caregiver as stated in the Supervision of Children and Youth section; both must be adults over the age of 18.

Food and Drink

There is no food or drink allowed in the Sanctuary except capped water bottles. All other food and drink requires approval in advance as noted in the Facility Use Agreement.

Decorations and Signage

Nothing may be attached to the walls, doors, and light fixtures. Signs and Decorations should be free standing.

Starting and Ending Times

  8:30 a.m. – 9:00 p.m. as a general guideline.

The building must be completely cleared not later than 9:30 p.m. to allow the building to be closed promptly. Exceptions to these times must be approved in advance and may be subject to a surcharge.

Kitchen

Use of the kitchen is permissible for fully catered events only. Use of the warming oven and refrigeration is allowed. Food preparation and cooking in the kitchen is not allowed. Regulations set by county health department.

Emergency Scheduling Conflicts

The church reserves the right to pre-empt any facility use for its own in cases of emergencies, such as funerals. Notice will be provided as early as possible.

Recycling

Recycling is a policy of our church. Recycling containers are available for your use. Every organization is responsible for complying with this policy.

Storage

All organizations using the facility will be responsible for storing props and accessories offsite.

Bicycles and Skateboards

No bicycles or skateboards are allowed inside the church facility. Bicycle racks are provided on the East side of the building.

Parking

Parking on the church campus is available only during the period of time that a group has contracted to use the facility. Parking shall be restricted to the areas shown on attached parking lot map. Parking is available on a first-come, first-served basis and excludes certain spots specifically reserved at all times for staff of the church. Any damage to vehicles is at the owner’s expense; the church is not responsible for theft or damage to personal property.

Security

Our church works to maintain a safe and secure environment within the facility. We ask that all users pay close attention to personal property and valuables, not leaving them unattended. The church is not responsible for theft or damage to personal property.

Final Decisions

In case of doubt or uncertainty by any outside person or group about the application or interpretation of these regulations, or in our customary practices not specifically mentioned here, the Office Manager or a delegated representative shall decide the matter and all individuals and groups shall abide by the Office Manager or Managing Board directions or forfeit immediately the use of any part of the facility.

Parking lot map